EXPRESSION OF INTEREST CONSULTANCY SERVICES

Request for Expression of Interest for Mapping of Tanzania's 2002 census enumerator areas into a Geographical Information System (GIS)

Background

The Financial Sector Deepening Trust (FSDT) of Tanzania's overall aim is to    develop a deeper financial system that can provide greater access to finance for more Tanzanians.  Among its secondary objectives are to fund initiatives aimed at enhancing the supply of information on financial access, products and services in Tanzania. To accomplish this, the FSDT has implemented the national FinScope household survey. In the implementation of FinScope, census information is required to enable it to draw a nationally representative sample and to facilitate its fieldwork teams navigating to the sampled areas. The FSDT would now like to map the results of the FinScope survey and to do this the census data of Tanzania needs to be mapped.

In September 2008 the FSDT commissioned a scoping exercise to review the extent to which the 2002 census in Tanzania had been captured into GIS.  The scoping mission formed part of the scope of work to be done for the 2009 FinScope survey.  The objective of the mission was also to determine what would be needed to capture the full census data into GIS. The mission report proposed a methodology that would allow the 2002 census enumerator boundaries to be captured into GIS within a period of 10 months.  This includes linking variables from the 2002 census to the EAs.  Access to the 2002 census data is fundamental in implementing FinScope surveys and enabling the FinScope data to be mapped into a GIS.

The FSDT then facilitated discussion with the National Bureau of Statistics (NBS) and the World Bank to see how this project would fit within the Tanzania Statistical Master Plan.  The negotiations concerning the methodology and involvement of the NBS in the project concluded with the parties agreeing to the mapping exercise being outsourced to a consultancy firm. The project management and capacity building component of the project has been allocated to AfricaScope with support from FSDT.  Therefore, the overall objective is to map the 2002 census enumeration areas (EAs) into GIS and to link census data to them for use in the FinScope survey and mapping of the survey results.

Short Description of the Contract
The FSDT is now seeking the services of a consultancy firm to map the 2002 census data of Tanzania.  The successful firm will need to work closely with the NBS in Tanzania. The NBS will be responsible for the provision of all base topographical maps on which the EA boundaries have been marked, provide all EA boundaries that have already been captured into GIS and providing access to census data that will be linked to the EA boundaries. A Memorandum of Understanding (MoU) will be agreed to and signed between FSDT and the NBS to facilitate access to this information.

More specifically the consultancy firm will have to undertake the following:

• Establish a team of experienced GIS Specialists and GIS Technicians that will be able to undertake the work
• Participate in the capacity building on the methods to be used in the capture of the census data
• Engage with the NBS in getting access to digitized EA data, topographical and sketch maps
• Liaise with key stakeholders in Tanzania including FSDT, NBS and the Surveys and Mapping Division
• Obtain the necessary hardware and software needed to undertake the project, the ownership of which will revert to the NBS on completion of the project
• Work within the offices of the NBS for the duration of the project
• Capture the remaining rural and urban EAs for Tanzania into GIS, including scanning of images, geo-referencing scanned images, vectorizing and cleaning the information and labelling the EAs with their unique 10 digit code
• Extract census data and link to EA boundaries in a GIS
• Produce a set of thematic maps showing the 2002 census data
• Present results to key stakeholders in Tanzania, including ministries and NBS.
• Project manage the mapping of the census data

AfricaScope and FSDT will jointly manage the implementation of the project. AfricaScope will also be responsible for the capacity building of the consultancy firm's team. A more detailed set of terms of reference and bidding instructions will be sent out to all short-listed bidders. The estimated duration of the contract is ten (10) months.

Technical Information
The successful short-listed bidders will have proven experience in:

1. Carrying out large GIS data capture projects in Tanzania or in the region
2. Being able to meet the following conditions:
a. The capacity to manage all aspects of this project
b. The experience, knowledge and skills to implement the project
c. Good knowledge to capture spatial and attribute data into GIS
d. Managing liaison with all the stakeholders including the FSDT and NBS
3. Carrying out data capture projects using scanning approaches, preferably in the socio-economic environment
4. Producing thematic maps for using in communicating the outcomes of the project
5. Experience in liaising with senior government officials in the ministries of Tanzania

Short-listing Criteria

The evaluation criteria for the short-listing will focus on the capacity of interested parties to implementing the project.  Interested parties will need to demonstrate:

1. Knowledge of and experience in carrying out large GIS projects in Tanzania and the region
2. Experience in carry out GIS projects in the socio-economic environment
3. Experience and key qualifications of the management team and having key individuals in charge of the different components
4. Experience in facilitating and liaison with key stakeholders
5. Experience of working with local Government ministries in Tanzania

Additional Information
Expressions of interest must include a capability statement, of not more than four (4) A4 pages, which shows evidence of relevant skills and experience in providing the services required under this notice.  Abridged CVs of key personnel only, of not more than three (3) pages in length should also be included, together with a summary of training capabilities and facilities (either in-house or out-sources) for field teams - maximum (1) page in length.  These CVs and other information can be submitted in addition to the four page capability statement. 

Expressions of interest should be submitted to the address stated in the section below on Administrative Information, preferably by e-mail.  Within two weeks of the deadline for submission of EoIs, successful applicants will be invited to submit full technical and cost proposals.

Administrative Information
The deadline for receipt of expressions of interest is 28 July 2009 at 1600 Tanzanian time.

The deadline for receipt of the requests for additional information is 21 July 2009 at 1600 Tanzanian time.  All requests for additional information should, in the first instance, be directed to Glenn Scott at Ernst & Young.

All expressions of interest should be written in English.

EoIs in electronic or hard copy should be sent to Glenn Scott at the relevant address below.

Official name: Financial Sector Deepening Trust
Postal Address: PO Box 2475
Town: Dar es Salaam
Country : Tanzania
Physical address: Utalii House, 36 Laibon Road, Oysterbay, Dar es Salaam, Tanzania
Telephone: +255 22 2667227/ 2667368
For attention of: Glenn. H. Scott
Email: FSDT@tz.ey.com

Fax: +255 22 2666948/ 2666869